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TERMS AND CONDITIONS

In order for Loudoun Pride to operate in a safe, clean, and friendly environment, adherence to following rules and regulations is required for any vendors or sponsors. Failure to comply will be grounds for expulsion or removal from the event grounds at any time, without prior notice.

EXCLUSION POLICY

Equality Loudoun, Inc. is a registered 501(c)3 non-profit organization that values its role as a trusted advocate for the LGBTQ+ community in Loudoun County. As such, we reserve the right to refuse service or sponsorship to any organization, business, or group that does not adhere to the principles of equality and acceptance for all LGBTQ+ people. You will be notified of application approval within 7 days. By completing and submitting this Vendor & Sponsorship Application for the 2022 Loudoun Pride festival, you hereby acknowledge that you have read and fully understand the included policies, rules, and regulations. Failure to comply with any of the above items may result in immediate removal.

VENDOR SITE DETAILS

All vendors are expected to bring their own materials to set up, sufficient for the event’s size and duration. Vendors must set up their assigned space and remove their vehicles to the designated lots prior to 12:30 p.m. Vendors may only bring vehicles into the designated parking area after 7 p.m. to start packing up. Trash removal will be on site and vendors must ensure their designated area is clean prior to leaving. No electricity shall be provided. Sites shall be assigned unless sponsorship level provides priority space selection. Absolutely no staking or disturbance of the event grounds is permitted. It is highly recommended that vendors bring sandbags for canopies or tents. Equality Loudoun will not be responsible for the security or protection of your booth or items. If your tent flies away and causes damage to another booth, individual, or to the event property, you are responsible for any damage caused. All participants must be confined to their specific rental space. Each vendor will be given two vendor passes per 10×10’ booth space, not including complimentary tickets. Due to limited space, one parking pass will be available to each vendor.  This pass allows you access to the vendor parking lot.

PAYMENTS AND INSURANCE

Payments shall be considered a donation to Equality Loudoun and a receipt of payment to a 501(c)3 shall be issued. Payment is due within 10 days of approval. Vendors must supply their own liability insurance. A Certificate of Insurance (COI) or a letter from the vendor’s insurance company evidencing liability insurance coverage in an amount not less than One Million U.S. Dollars ($1,000,000.00) for any single occurrence and naming Equality Loudoun Inc. as the additional insured must be furnished to the vendor coordinator with the signed vendor application.  

VENUE POLICY

Unless otherwise stated, everyone must comply with the rules of our venue in full. Smoking is not permitted on the event grounds at any time. Attendees of Loudoun Pride shall only consume alcohol in designated areas. No outside alcohol is permitted to be brought in except from approved vendors.  Firearms are not permitted on the event grounds at any time except by on-duty officers and event security staff.

CONTACT

Questions, comments, and concerns can be directed to contact@eqloco.com.